HI-TEC 2024, July 29 through Augut 1

[CLOSED] Proposals for Preconference Workshops and Special Interest Groups (SIGs)

FAQ: Workshops and SIGs 

When: Monday, July 29 (morning, afternoon, and evening) and Tuesday, July 30 (morning and afternoon)

Where: Sheraton Kansas City Hotel at Crown Center, Kansas City, Missouri

Welcome to the HI-TEC call for preconference proposals. Please read the guidelines and complete all areas of the form linked at the bottom of this page.

Dates to Remember
Submission Deadline:February 15
5:00 pm CST

Approval Notification:March 1
Presentation Date/Time Confirmed:March 8
Presenter Registration Form Due:June 10

Workshops and SIGs that are open to all attendees are not intended to merely advertise activities such as those for a center or project.

Preference will be given to preconference session activities that:

  • Cover new topics, include complex subjects, and have a sufficient number of activities that require an extended interaction time.
  • Focus on workforce diversity and best practices for serving students from groups underrepresented in STEM such as women, persons with disabilities, persons of color, and Veterans.
  • Allow participants to create, perform, practice or execute specific tasks or activities.
  • Provide participants with an active role in the workshops.
  • Contain hands-on learning activities and provide “take-away” content and resources that participants can use in courses and programs.
  • Foster/enable collaboration among/between established or emerging communities of practice.

NOTE: Preference for SIGs will be given to Executive level supporters.


Preconference session activities will be scheduled on either Monday or Tuesday in half-day blocks and accommodate approximately 20–25 people in classroom-style seating, depending on the room. Please note in your description if you will require a special setup (i.e., extra tables for equipment/demos, roundtables instead of classroom seating, etc.).

Audio Visual: An LCD projector for PowerPoints, Internet access, screen, podium microphone (if necessary), and data package (AV cart and necessary power cords) will be provided. Presenters will need to bring their own laptops.

Equipment/Laptops: Presenters must provide their own equipment for hands-on activities or demonstrations. Be sure to indicate on the form whether you are requiring participants to have laptops or computer access.

Required Information for Proposals

You must have the following information in order to complete the proposal form:

  1. Submitting center(s) or project(s), if applicable
  2. Contact information for person(s) coordinating workshop
  3. Presentation title (100 characters max)
  4. Description for program (100 words max)
  5. Detailed outline (4,000 characters max. Please include agenda, participants learning outcomes, and a list of activities. Give a short outline of what will take place during your presentation.)
  6. Facilitator(s)/instructor(s) – name(s) and contact information. If you don’t have names, please submit the number of facilitator(s)/instructor(s) and your expected composition (i.e., educator, center personnel, industry leaders, technicians, etc.). More detailed speaker information will be needed prior to registration opening in February if you don’t have it now.

For questions about the program, contact Ann Beheler or Doug Laven.

Submitters may go into the online form and print it before trying to complete the form, since it has to be completed in a single session and may time-out if it’s not finished in a short time.