HI-TEC 2024, July 29 through Augut 1

[CLOSED] Main Conference Session Proposals

When: Wednesday, July 31, and Thursday, August 1

Where: Sheraton Kansas City at Crown Center, Kansas City, Missouri

Welcome to the HI-TEC Call for Sessions Presentations submission process. Please read the session guidelines and complete all areas of the form linked at the bottom of the page.

to Remember
Submission Deadline:Feb 29
5:00pm CST
Approval Notification:March 29
Presentation Date/Time Confirmed:April 25
Presenter Registration Form Due:June 10

Preference will be given to sessions that:

  • Cover new activities, new and emerging technologies, successful approaches, lessons learned, or content development.
  • Report and provide a detailed case study of successful models for recruiting and retaining students, working with other educational institutions or partnerships with industry and other external organizations.
  • Report new content or information that is a result of collaboration between projects, centers, industry, or other partners.
  • Contain new, recently developed hands-on learning activities, experiments or demonstrations which provide participants with take away resources.
  • Focus on workforce diversity and best practices for serving students from groups underrepresented in STEM such as women, persons with disabilities, persons of color, and Veterans.


All presenters must register for the conference and pay associated fees.

All sessions will be 45 minutes long. These sessions are scheduled on Wednesday or Thursday during the conference, and will be held in rooms with a capacity of 25–50 people.

Note: A maximum of 2 proposals can be submitted per key presenter, or per NSF Center or ATE Project.

Audio Visual: An LCD projector for PowerPoints, sound, Internet access, screen, and data package (AV cart and necessary power cords) will be provided. Session presenters must bring their own laptop.

Vendors are required to include a college faculty or staff member or other educational practitioner as a co-presenter.

Session presentations will be included in the conference proceedings, which will be available online after the conference.

Conference Strands

The conference sessions will be organized into strands that include, but are not limited to:

Technology-Specific Topic Areas
  • Advanced Manufacturing Technologies
  • Agricultural Technologies
  • Biotechnology Technologies
  • Energy Technologies
  • Engineering Technologies
  • Environmental Technologies
  • Geospatial Technologies
  • Information Technologies/Cybersecurity
  • Micro and Nano Technologies
  • Security Technologies
  • Other (not included above) Please specify.
Multi-Disciplinary/Cross-Cutting Topic Areas
  • Digital Transformation
  • Workforce Diversity and Inclusion
  • Education/Industry Engagement
  • Emerging Technologies
  • Evaluation and Research
  • Student Engagement
  • Student Retention
  • Other (not included above) Please specify.

Required Information for Session Proposals

Click here for a PDF of information needed to submit a main conference session proposal.

You must have the following information in order to complete the proposal form:

  1. Contact information for person(s) coordinating the session
  2. Session title (100 characters max)
  3. Description for program (100 words max)
  4. Detailed outline (1,500 characters max. Please include agenda, participants learning outcomes, and a list of activities, if applicable. Give a short outline of what will take place during your presentation.) Please be as specific as possible with regard to hands-on experiences.
  5. Facilitator(s)/instructor(s) – name(s) and contact information. If you don’t have names, please submit the number of facilitators(s)/instructor(s) and your expected composition (i.e. educator, center personnel, industry leaders, technicians, etc.) The program committee will need more detailed speaker information prior to registration opening in March if you don’t have it now.

For questions about the program, contact Greg Kepner or Peter Kazarinoff.

Submitters may go into the online form and print it before trying to complete the form, since it has to be completed in a single session and may time-out if it’s not finished in a short time.