HI-TEC - Call for Workshop Proposals

Call for Conference Workshop Presentations

When: Monday July 23, 8:30 A.M. - Noon or 1:00 - 4:30 P.M.
           Tuesday, July 24, 8:30 A.M. - Noon
Where: Intercontinental Hotel, Miami, Florida

Welcome to the HI-TEC Call for Conference Workshop Presentations submission process. Please read the workshop guidelines and complete all areas of this form.

Dates to Remember
Submission Deadline January 15
Approval Notification February 5
Presentation Date/Time Confirmed February 20
Presenter Registration Form Due June 11

Workshops must be open to all HI-TEC Attendees and are not intended to merely advertise activities such as those for a center or project.

Preference will be given to workshops that:

  • Cover new topics, include complex subjects, and have a sufficient number of activities that require an extended interaction time.
  • Focus on workforce diversity and best practices for serving students from groups underrepresented in STEM such as women, persons with disabilities, persons of color, and Veterans.
  • Allow participants to create, perform, practice or execute specific tasks or activities.
  • Provide participants with an active role in the workshops.
  • Contain hands-on learning activities and provide "take-away" content and resources that participants can use in courses and programs.


Workshops will be scheduled on either Monday or Tuesday in 1/2 day blocks and accommodate from 25-50 people in classroom style seating, depending on the room. Please note in your description if you will require a special set up (i.e. extra tables for equipment/demos, roundtables instead of classroom seating, etc).

Audio Visual: An LCD projector for PowerPoints, Internet access, screen, podium microphone (if necessary), and data package (AV cart and necessary power cords) will be provided. Workshop presenters will need to bring their own laptop. There must be a minimum of 10 participants in each workshop to avoid cancellation.

Equipment/Laptops: Presenters must provide their own equipment for hands-on activities or demonstrations. Be sure to indicate on the form whether you are requiring participants to have laptops or computer access.

Required information for workshop proposals:

You must have the following information in order to complete the proposal form:

  1. Submitting center(s) or project(s), if applicable
  2. Contact information for person(s) coordinating workshop
  3. Workshop title (100 characters max)
  4. Description for program (100 words max)
  5. Detailed outline (4,000 characters max. Please include agenda, participants learning outcomes, and a list of activities. Give a short outline of what will take place during your presentation.)
  6. Facilitator(s)/instructor(s) – name(s) and contact information. If you don't have names, please submit the number of facilitator(s)/instructor(s) and your expected composition (i.e. educator, center personnel, industry leaders, technicians, etc.) More detailed speaker information will be needed prior to registration opening in February if you don't have it now.

For questions about the program, contact Ann Beheler or Deb Newberry.

For assistance with the form, contact Sheila Wilson swilson@cord.org.

Submitters may go into the online form and print it before trying to complete the form, since it has to be completed in a single session and may time-out if it's not finished in a short time.